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November 2016
November already? Wow, time sure does fly when it's AHAR season. November is already shaping up to be busy, but as usual we are keeping the coffee and Halloween left overs flowing.

We are pleased to report that we have submitted our draft data on time, now we are reviewing for any errors and working with our users to clean up necessary data. Thank you so much to all those that we have reached out to for getting data cleaned up so quickly! We have until the end of this month to complete and submit our final data to HUD for all 14 of our communities. While that may sound like a lot of time, in reality that means we have to submit final data for several communities each week for the month. 

In addition to AHAR, our Data Team (Terry and Maureen) is busy working on creating new Quarterly Reports for the 2016-2017 fiscal year. If you have any ideas of what you would like to see in future reports please email Maureen Burns. Speaking of reports.... You can expect to see your community's Data Completeness report on our website by the end of this week, as well as your 4th Quarter report, and Year End report. Phew! That is a lot of reporting. 

While our Data team is hunkered down in their offices working on reporting, our CSR's (Kelli and Sue) will be attending the 2016 National RHY Grantees Conference the week of 11/14. Our hope is to get a better understanding of the reporting requirements for each RHY (Runaway Homeless Youth) funded program that we work with to ensure we are asking for the correct HMIS data. Our goal is to have a full understanding of the way all of your agencies and programs work so that we can always be of assistance to you when needed (And Kelli is just a genuinely curious person).

As you can see it is going to be rather hectic in HMIS world, but we are still here, and still available to help you out if you need us. Remember sending a Helpdesk Ticket is the best way (and the only way to send client level information) to reach us as it is monitored Monday - Friday 8am - 5pm.

We hope you all have a wonderful November and stay warm!

Your CARES Regional HMIS Team

Get to know your HMIS Team!
Questions and Answers with
Allyson Thiessen - Director of HMIS and Services
  1. Where are you from? Albany/Colonie NY
  2. Do you have any pets? Yes, 3 cats and a dog
  3. What is your favorite movie? The Secret of Roan Inish
  4. What book are you currently reading? The AHAR Reporting Manual
  5.  What is the best way to spend a Sunday? Hiking
  6. Do you have a favorite band/Singer? Loreen McKennit
  7. What is your favorite childhood memory? Bugging my dad while he worked on cars in the garage
  8. Did you do anything exciting over the summer? Nope, it was CoC time
  9. If you could meet anyone (past or present) and ask them only one question, who would that person be and what question would you ask? President Obama: What inspired you to run for President and was it worth it? (I know, two, but they're related!).
  10. Coffee or Tea? Tea 
Upcoming Events
You can register for any upcoming training(s) by visiting the events calendar at caresny.org

November 8 Voting Day - Get out and vote for our next POTUS and your local Representatives

November 9 HMIS New User Online Training

November 10 Homeless Awareness Month Media Kick Off Event at St Anne Institute

November 11 CARES office will be closed in observance of Veteran's Day

November 24-25 CARES office will be closed in observance of Thanksgiving
AWARDS TIP: Household Composition
Q. Do I have to process an admission for each member of a household?
A. Yes - If your project is designated to serve households with children you must process an admission in AWARDS for each member living in the household. This allows us to report on both the number of family households being served as well as the size of households. You can view and print Household Composition instructions from our New User Packet here 
Foster Kitten Update
Blue is now Blue McFoster and loving life living with Allyson's parents. They brought him in recently for a visit. He sure isn't little anymore! Terry and Maureen were so incredibly surprised and happy to see how well our buddy was doing considering his rough start at life. 
A New Furry Friend says "Hi"
Meet Checkers! 

Our newest foster kitten came in 3 weeks ago, still needing to be fed formula from a syringe and quite wobbly on his feet. We are excited to say that he is just over a pound now, eating wet kitten food, and bouncing all over the place! (Literally, all over the place)
We try very hard not to develop serious attachments, but every once in a while it just happens. When Checkers is big enough our CSR Kelli will be taking him home to live with her family fur-ever.
Food Drive
CARES is collecting nonperishable food items for The Food Pantries this month. It would be wonderful if you could bring a donation with you the next time you visit our office.
Kelli and Allyson took a trip to Franklin County!
Last week Kelli and Allyson took an over-night trip up to Franklin County where we welcomed our newest AWARDS HMIS data entry users, The Akwesasne Housing Authority. We also were able to visit with Franklin County Community Housing Council's Carol Lashomb to learn some more about their Permanent Housing projects. On the way home Kelli was FINALLY able to stop to see the world famous barn. Isn't it beautiful?