if you cannot view this email, please to view an online version.
| |
CARES Regional HMIS
   
October 2016
 
   
CRHMIS News
Happy New (fiscal) Year! October brings on the busiest time of the year for our HMIS team, but never fear we are armed with massive amounts of coffee and chocolate (we are always willing to accept donations of more)! Keep reading to see what we will be up to this month.

Today we begin pulling the data for AHAR (Annual Homeless Assessment Report) from each of our communities. We want to give a HUGE thank you to all of our users who have been working with us through out the year on cleaning up data. Because of this we are confident that this years reporting process is going to be one of the smoothest yet. You can see last years report here

All of the Data Completeness reports for the month of September have been published on our website. Click here to take a look. Remember, these reports are based on Data Standards that were still in effect on September 30th.
Speaking of reports that are based on the Data Standards prior to October 1st, we are gearing up to complete the 2015-2016 year end annual reports for all of our communities and will let you all know as soon as they are completed and published on our website.

As promised, the new HMIS Data Standards are now live in AWARDS. If you haven't done so, please take time (30 minutes) to watch this recorded Data Standards tutorial from our vendor. They did a great job of demonstrating all of the changes that were made and even mentioned an exciting new enhancement being released soon for our Rapid Rehousing folks. We have been working closely with our vendor to keep as much record updating as possible to a minimum for our users, and will be contacting agencies individually if they will be required to update any data. As always, do not hesitate to reach out to us if you have any questions!

Finally, Allyson will be attending NHSDC (National Human Services Data Consortium) in New Orleans this month. We are certain that she will bring back all sorts of ideas from other communities through out the country on how we can improve our HMIS database. 





Get to know your HMIS Team!
Questions and Answers with
Sue Palmer - Customer Service Rep
  1. Where are you from? Woodstock NY
  2. Do you have any pets? No
  3. What is your favorite movie? I have 2, Elf and RV
  4. What book are you currently reading? The Nanny Diaries
  5.  What is the best way to spend a Sunday? Digging in my garden
  6. Do you have a favorite band? Yes, that would be Bon Jovi
  7. What is your favorite childhood memory? Christmas mornings with my family. Christmas was always a huge deal when I was little
  8. Did you do anything exciting over the summer? I had a lovely summer. I went on vacation, saw the Ballet, and spent an evening at the symphony
  9. If you could meet anyone (past or present) and ask them only one question, who would that person be and what question would you ask? I'll get back to you on that one....
  10. Coffee or Tea? Decaf Coffee 
(Editors note: Decaf coffee makes the editor sad)
Upcoming Events
You can register for any upcoming training(s) by visiting the events calendar at caresny.org

October 1 New Data Standards are live in AWARDS

October 5 HMIS New User In House Training at our Cares Office

October 6 Online meeting to review what was discussed at the OTDA conferences that were held in September 

October 10 Cares office will be closed in observance of Columbus Day

October 19 HMIS Online New User Training
AWARDS TIP: Login Reminder
In order to keep our CRHMIS database compliant with HUD regulations we are required to disable all user login credentials that have not been active for 30 days or more. We know that some of our users only have access for required reporting purposes and can be on a tight deadline, so we ask that all users who may not log into AWARDS on a regular basis to set a reminder to do so at least once a month to prevent losing access as it can take up to 24 hours to reactivate log in credentials. 
Foster Kitten Update
Blue is going to his new home on Tuesday!!!! We sure are going to miss this little guy.