Happy May CRHMIS Friends!
How does the saying go? April showers bring May more showers???? No? Flowers, that's right flowers. Some of our flowers are beginning to bud, some are drowning in the mud, and some are just so confused and don't know what to do with all this hot/cold nonsense that Mother Nature keeps throwing at us On the bright side, all of this rain and cold has kept us all inside super busy recording some new tutorials (that you can find on our training page), cleaning up data in preparation of submitting the System Performance Measures report to HUD, and preparing for the new Data Standards that will be released October 1st.
Remember, no matter how busy things may get here behind the scenes, we are never to busy for our users. IF you have questions ALWAYS feel free to call or email us (but never with client level information)
New Feature from Foothold Technology
PHI Download Alert Acknowledgment
As part of Foothold Technology's ongoing security initiatives and user
awareness efforts in regard to proper handling of clients' protected
information, we are adding the following pop-up notice to AWARDS wherever data
can be downloaded from the system:
The file you are about to download may contain privileged and confidential
data, and/or Protected Health Information (PHI). It is intended solely
for your use, and is subject to protection under the law as defined by the
Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its
successor legislation, and/or by other relevant policies and regulations.
By clicking OK you agree that you are aware of all relevant guidelines
and restrictions on use of the information being downloaded, and that you have
taken/will take all appropriate measures to protect and handle that
information, including but not limited to ensuring that the device onto which
the file is being downloaded has been encrypted, as appropriate. Any
questions about the status of the data or the requirements related to its
handling should be directed to your HIPAA Privacy/Security Officer, supervisor,
or other appropriate staff at your agency.
This message will be displayed each time you click a link or button for the
purposes of downloading information from AWARDS. You must then click OK
to acknowledge the alert, or Cancel to return to the previous page.
Impacted locations in AWARDS include the following:
- ExportBuilder export file links
- ReportBuilder excel file links
- Excel and data file links in
all built-in reports
- Client File Cabinet document
- Messages module attachments
IMPORTANT! Please be aware that:
All downloads from AWARDS have
the potential to contain confidential and protected information that must
be handled appropriately by users, regardless of whether or not your
agency is a covered entity under HIPAA; as a result, this acknowledgement
pop-up will display in ALL AWARDS databases.
If you currently use macros or
scripts to download ReportBuilder output, this new PHI alert
acknowledgement will impact those processes. We apologize for any
Previously client file cabinet
images would display in AWARDS immediately upon their links being
clicked. Moving forward clicking an image link will display the PHI
Alert and once that has been acknowledged the image will download and can
be viewed on your machine
Salt Lake City Utah April 25th-27th
The 2017 NHDC Spring Conference this year was titled:
Putting It All Together: Uniting Data, Technology, and People, and it was by far the best conference our team has attended to date. We all walked away feeling validated and ready to move forward in the land of data!
Here's what everyone had to say:
realized that we need to come together as a larger community and talk about
what impact our data can have if properly accessed. The CRHMIS is a
rich resource and we're not using it properly! To that end, we're hosting our
first CRHMIS-Collaborative Applicant Workshop in June and are excited to get so
many amazing community leaders from our 13 Continuum of Care in one room."
Maureen: "I learned about some
innovative ways that communities are coming together to improve service
delivery, implement coordinated entry, and measure progress towards ending
homelessness using data-driven collaboration"
Emily: "As this was my first NHSDC my
detailed knowledge about HMIS and COC providers had previously been limited to
CARES. Therefore, I most enjoyed listening to presentations about
experiences within specific communities across the country, and learning how
the providers in these communities turned certain challenges into
opportunities. These ideas have enriched our own plans for increased data
utilization, and inspired us to keep pushing forward."
Kelli: "It was really validating to hear that we are on the right track as to how HUD is moving forward with their Data Quality Plan. As I was sitting in a session on increasing HMIS participation from non-required projects, and listening to the challenges that other communities are having, it was encouraging that we were able to offer solutions to others. This is in no small part because (and I may be a little biased here) we have the best HMIS users in the country."
You can register for any upcoming training(s) by visiting the events calendar at caresny.org
May 11th Allyson, Kelli, and Emily will be spending the day at our AWARDS Software Vendor's office for a training
May 17th HMIS New User In House training
May 29th Cares Inc Office will be closed in observance of Memorial Day
Don't forget, if you can't attend a New User Training either in person you can always take the training on your own here
From the HUD Exchange 5/5/17
SNAPS' Data Strategy
HUD began requiring communities to implement Homeless Management
Information Systems (HMIS) 15 years ago, and HMIS data quality and analysis is
an increasingly important asset for ending homelessness.
Analyzing data in different
ways—by population, subpopulation, across project types, and at the system
level—and using that data in local decision making helps communities end
homelessness. The more data is used by community leaders, providers, and
others, the more likely they are to continuously improve data quality and
demonstrate the importance of HMIS participation. To assist with this effort,
HUD is releasing new products and tools, highlighting other recently released
resources, and providing a timeline to help communities manage expectations.
New products and tools will be posted on the new SNAPS Data
Strategy and Usability page
AWARDS HMIS Data Quality Report
If you have access to the Fiscal/Program menu within AWARDS you also have access to the new HMIS Data Quality Report. Be on the look out for the short video tutorial on how to pull and read this report coming to the training page on Monday 5/8/17.
If you do not have access to the Fiscal/Program menu you can ask your supervisor to request that access for you by emailing your Customer Service Rep.
Foster Kitten Update
Say "Hello" to Milkshake, Waffles, Marshmallow, and Cookie! 2 brothers and 2 sisters who will be ready to go to their furever homes shortly.
These guys are growing like weeds! Probably because they eat about a million times a day. Kidding, KIDDING.... Only about a thousand.
Some photos of our trip to NHSDC. The scenery was absolutely beautiful! You could stand at the edge of the Great Salt Lake and turn around to look at the snow covered mountains. Kelli, Andra (from Joseph's House), and Maureen enjoyed dinner with our AWARDS vendor. Maureen got to meet her idol; Abbilyn Miller from HUD, she had a total "Fan girl" moment here.